Microsoft Excel is a powerful tool that can perform the most complex of functions easily within seconds. Excel can make your tedious-looking task more organized and structured. You don't need to dig deep into Advance Excel for learning the simple yet effective utility of MS Excel. In fact, if you learn a few basic yet powerful functions of MS Excel- you will be able to perform most of the Excel tasks quite easily. So, here we will talk about the top most important functions that everyone should know of Microsoft Excel.
Important MS EXCEL Features You should Know
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Inserting Rows or Columns
Since in MS Excel, you will be working on your data more often. You might need to add more rows or columns to your existing spreadsheet table. Performing this simple operation can become tedious if you do it manually. So, you should know how to add/ insert Rows and Columns in Excel. Rows and columns can be easily added using the Insert Options.
Anybody with knowledge of MS Excel would be knowing the Autofill feature. In case you don't, you should learn it as it is a very effective feature that lets you fill adjacent cells with relevant data of your need. Autofill Feature can be easily used by using the Fill Handle Option.
While working with data, the requirement to organize and sort it is bound to appear. MS Excel Sort Feature allows you to sort your data alphabetically. You can also use this option to sort your data in reverse alphabetical order. This feature can be easily accessed in the Data tab of your toolbar.
While working on large sets of data, you might create a list of duplicate content. However, you should handle this feature with great caution as when you utilize the Remove Duplicate Feature it deletes the duplicate data permanently. This feature can be accessed in the Data tab under Remove Duplicates tools.
Basic Arithmetic Operations
Whether you are a beginner or an expert in MS Excel you would be required to perform basic arithmetic operations in your spreadsheet, every now and then. Basic Arithmetic operations like how to sum a column in excel or how to add, subtract, multiply or divide your data are pretty basic yet effective tools. Learning simple formulas will be enough to perform these Excel operations.
Most of the time while using Excel, we need to transform our rows into columns or vice versa. Doing it manually can be tiresome and also prone to making mistakes. Instead of doing it manually, you can use Excel's automatic feature to transpose your rows or columns. You can easily do this by utilizing the paste Special function by right-clicking on your cells.
When you work on large chunks of data, you have to deal with tedious numbers and disorganized data. While you format your spreadsheet to sort your data into a more organized and structured form, you will have to use a great number of formatting commands. Now instead of wasting time using the same formatting commands repeatedly, you can use the Format Painter option to copy your formatting from one area to another. Format Painter option is usually available on the top of the toolbar in Excel.
Named Ranges Features
When you learn advanced features of MS Excel, you can use more sophisticated Excel tools to analyze your data more quickly. The Named Ranges is an amazing feature that helps to use names in place of cell references. When you learn how to create named ranges in excel, you can easily create named ranges for different data categories and use them instead of cell references.
Excel has tons of features but if you master only a few of them- you will be able to perform the majority of tasks easily. Even a few weeks of learning MS Excel can make your sorting, analysing, and organising data tasks super easy.