The most difficult and crucial task for any HR manager is, without any doubt, recruitment. Your company’s HR professionals make so many efforts in finding the best fit for your organization. Every work is handled precisely through digital marketing, posting on various channels, asking for references, and filtering out multiple resumes. Then, finally, after making this much effort, you find the right match for your company. Many congratulations on that, but yet the work does not end here. To make their beginning more worthwhile, you have to focus on the onboarding stage.
The first day of a new employee in your company is pretty important. All of us say that the first impression significantly impacts further action with the same platform. The same applies to employee onboarding. Some of the top aspects that a new hire comes across are giving them a lot of paperwork and keeping them alone with the unprepared systems and unfamiliar coworkers.
And you will feel surprised to know that in the Gallup survey, it is mentioned that only 12% of the employees strongly agree that their company does a great job in the onboarding process. It clearly shows that about 88% of the employees are still unhappy with it. Then what is the best approach to make their experience better? The answer is by using an employee onboarding tool.
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It is a mutually beneficial solution for the HR department and the employees. This will help you in establishing a strong base that eventually helps in retaining them for a longer time, as shown in the figure below-
To get all such advantages, draw your attention to the best tools mentioned in the following points.
Criteria To Look For While Choosing An Onboarding Tool
When you reach the marketplace to find a proper onboarding solution, you will come across multiple options that will provide you varieties of features. To make that phase a little easier, you can find the top list of criteria you must look into while choosing the tool. So let’s look into them.
- Offers trial period before finalizing it
- Determine the supporting channels
- Provides multi-user access
- It gives a simplified and intuitive interface
- Satisfactorily follows your onboarding workflow
- Check the points and features you wish to have in the tool
- Must have continuous improvement capabilities
- Keep track of the deadline set to complete the process before the specified time.
- Easily integrable functionality
- Should allow the factor of customization
- Choose a budget-effective solution
- Look for an easily configurable tool
- It brings more organized flow in the onboarding
Focusing on this list of aspects will help you make the employee’s onboarding process more effective. That is the desire of every new joiner. The image below will provide a complete overview of the importance of a proper onboarding process-
Onboarding is not an aspect that is linked in the beginning phase only. It is a continuously impacting process, as shown in the image. You can consider it a powerful key for unlocking the door of engagement, retention, and happiness for the employees within your organization. All this together will make their journey with your company more worthwhile.
Therefore, rightly performing this process is very important for every organization.
Topmost Onboarding Solutions For Your Business
Numerous options are available in the market. And to pick the perfect one is a challenging job. The solution should also be cyber secured as the onboarding process involves exchanging sensitive data. The importance that is gained by the hiring process must be given to the onboarding procedure as they together work as the initial phases for the new employee to know about your firm.
Without further delay, let us now jump on the top onboarding solution a company can think of in 2023.
1. WorkBright
To get a quick and smooth experience for the new employee, WorkBright has developed a mobile-first onboarding tool. With this software, you can allow new employees to upload their documents using their own mobile phones, tablets, or computers. As a result, they can complete the job even before their first day at the office. Also, to ensure that the new hire completes all the essential tasks, you can send automatic emails to them.
In addition, its easily integrable functionality with other tools makes its usability more worthwhile. All such features give much relaxation to the HR managers from managing colossal paperwork. Often, the HR department spends much time completing the documentation work, and it differs based on the employee’s role. This tool takes care of this problem and allows you to perform employee setup in a few minutes. Once you select the list of documents, this software sends an email to the respective employee. Also, it provides a time limit for the same to ensure they fill the form on time.
The onboarding process is not only lengthy but cost-consuming, too; as the time required to complete the process increases, the respective cost rises. As per the SHRM report, the average cost to hire a new employee is $4129. This tool brings automated technology into this procedure to ensure that the time and cost needed to complete the process reduces. This helps you to get more efficiency to the whole process. This mutually benefits both the employees and the employers to complete their job in the best and appropriate way that does not bring tiresome feelings.
2. factoHR
To make a pleasing working environment for your organization from the very beginning, it is essential to have the right onboarding solution. The most annoying aspect for every new joinee is the paperwork. Traditional HR approaches often give multiple forms to the new employee to enter their details. In today’s modern and evolving workforce, such approaches are not accepted at all. Keeping this concept in mind, factoHR provides a paperless onboarding solution that increases new employees’ engagement. In addition, it helps to enhance the retention rate by reducing the paperwork.
This tool takes care of one of the criteria mentioned above, which is simplified configuration. You can easily set the information field and keep the rest optional per your organization's requirements. This will make your job precise, to the point, and time-saving. Some of the leading features of this software are listed in the points below-
- You can create customized letters.
- It provides asset assignment and reporting features based on the respective employee.
- It gives access to the new employee to enter their own details.
- This tool allows importing candidates’ data directly into the employee master.
- You can download the required reports related to employees’ details, assets, etc., whenever you want.
3. FreshTeam
FreshTeam provides easy-to-use onboarding software that helps manage the process's overall workflow. It allows you to begin and complete the whole process from one place. The new employee’s first day is pretty crucial, and in making it memorable, this tool handles all other tasks. It includes sending the documents to get a sign, form filling, handbooks, etc. Your work gets completed within a few clicks, and you can notify the same to the new hire via email.
Some of the top features of this tool are listed below-
- Provides remainder to the new employee to fill the form on a timely basis.
- Automatically assign tasks to admin, HR, and IT departments and track the same, which they have to complete with the recruitment of the new employee.
- Allows using e-signatures in the forms.
Along with all these functionalities, this tool ensures to give the best support to solve all of your queries as it generates.
4. ClearCompany
ClearCompany’s onboarding solution is developed keeping in mind the modern workforce and easy-to-use and efficient aspects. It is a perfect tool for small to medium-sized companies. Also, to make the new worker’s first day more memorable, this tool provides a personalized portal for them. With this portal, they can easily find all the necessary information and documents required on day 1.
Its intuitive interface makes its usability even more simplified for the new employee. In addition, you can easily assign and keep track of the asset given to them with one centralized database. Having the proper equipment is one of the top requirements that new hires look for in the beginning phase, as shown in the image below-
Like WorkBright, this tool also permits new employees to complete their documentation work from their mobile phones.
This tool brings intelligence in the form filling activity by an auto-filling feature. It carries information from one form to another and reduces the efforts to fill it again. This saves your time and error-generating cases, which brings much efficiency to the overall process.
5. Fingercheck
The last in the list of top onboarding software we have is Fingercheck. The primary focus of this tool is on small businesses and empowers them to work more effectively by providing such software.
This tool is 100% mobile-friendly that helps the new employee complete the documentation process. This helps in decreasing the time spent on documentation on their first day. By following such approaches, you can engage the employee with your organization’s working atmosphere. Also, it helps in retaining them for a longer time.
This software sends notifications to both the managers and the new worker about the whole process. In addition, it allows the HR professionals to track the workflow of the onboarding process to know about the progress in it. Also, it provides a complete report to ensure that everything is performed rightly.
Conclusion
To generate ease and make the new employee engaged from day one, the only possible and proper way to do so is using an employee onboarding tool. Transforming the manual approaches on the automated platform will bring much efficiency and accuracy to the whole process. For doing so, refer to the above article and get complete knowledge about the top tools and pick the one that suits you the best.